Walk into every grant report with the evidence already gathered.
Tracekeel assembles the context a report needs — obligations, deadlines, outcome metrics, and finances — and turns it into a funder-ready draft you review and submit.
Grounded in your data. Not an AI essay writer — you stay in control.
For a one-person grants shop, every report is a fire drill.
Reporting falls on one overstretched program manager. The deadlines hide in PDF legalese, and the evidence is scattered everywhere.
Deadlines sneak up
Each agreement buries due dates in legalese. People find out a report is due when the funder emails.
The work is assembly
Hours reconstructing what you promised, what you did, and how it compares — before a sentence is written.
Every funder differs
The same facts get re-keyed into each funder's template, questions, and tables.
Mistakes are costly
A missed deadline or an unsupported number strains the funder relationship the org depends on.
The insight
The writing is the easy 20%. Assembling grounded context is the painful 80%.
So Tracekeel automates the 80% — pulling together what you promised, what you did, and how the numbers compare — and keeps a human firmly in control of the 20%.
Obligations · deadlines · metrics · finances — now automated.
A grounded draft you review, edit, and submit. You stay accountable.
How it works
Four layers that feed each other.
Each layer builds the spine of context the next one needs — from a PDF agreement all the way to a funder-ready draft.
Upload a grant agreement. Tracekeel extracts what you promised.
Claude reads the PDF and pulls out reporting obligations, due dates, narrative questions, budget figures, and metric targets — then asks you to confirm.
The whole chain collapses if the data spine goes stale.
So we engineered the spine for near-effortless upkeep. Keeping it fresh is the one habit the product makes easy — and it's designed around exactly that.
Assemble, check, draft, export — then you submit.
When a report comes due, Tracekeel maps your spine into the funder's fields and does the careful work no one has time for.
Reporting goes from dreaded fire drill to calm review-and-submit.
Deliberate boundaries, in service of funder trust.
Not an AI-writer-first product
Every number is grounded in data you supplied. Tracekeel assembles and drafts — it doesn't invent.
You submit — no auto-submission
Tracekeel gets you to a reviewed draft. The human stays accountable.
Foundation + state grants only
No federal reporting or 2 CFR 200 in scope — a different compliance beast.
CSV is the on-ramp
No Salesforce, QuickBooks, or Blackbaud hookups yet — recurring CSV is the simple way in.
Minimal, calm UI
Built for an overstretched non-technical user, not a power analyst.
A self-contained, working POC.
Out of scope for v1
Under the hood
A modern serverless stack with Claude doing the reading and drafting — a cheaper model for extraction, a stronger one for variance reasoning and narrative. Multi-tenant with row-level isolation, one organization per user.
Who it's for · the pilot
For small nonprofits juggling a handful of foundation and state grants.
If reporting lives in spreadsheets and falls on one or two non-technical staff, Tracekeel was built for you. We're onboarding our first pilot nonprofits now.
No spam. We'll only email you about Tracekeel access.